Orphan Sponsorship Policy

1. Purpose

The purpose of this policy is to establish a transparent and accountable system for supporting orphan children through sponsorship. The program allows individuals and organizations to contribute financially toward the education, care, and development of orphan students enrolled at Madinatul Uloom Madrasa & Orphanage. This initiative is rooted in the Islamic principle of caring for orphans and ensuring their well-being and dignity.

2. Definition of Orphan Student

For the purpose of this program, an orphan student refers to a child who:

• Has lost one or both parents, or
• Comes from a highly vulnerable family without adequate financial support.

Priority will be given to children who have lost their father or both parents and lack sufficient means of support.

3. Sponsorship Objectives

The sponsorship program aims to provide comprehensive support for orphan children by:

• Providing safe housing and accommodation for orphan children.
• Ensuring daily meals and proper nutrition.
• Supporting Islamic and academic education.
• Providing clothing, books, and learning materials.
• Ensuring basic medical care and personal well-being.
• Offering moral and spiritual development within a nurturing Islamic environment.

5. Sponsor Rights

Sponsors may receive the following, subject to protecting the child’s privacy and dignity:

• Basic non-sensitive information about the sponsored student.
• Periodic updates on the student’s progress and well-being.
• Annual reports on the sponsorship programme and its impact.
• Receipts or confirmations of donations received.

Certain personal information may remain confidential to protect the child’s safety and privacy.

6. Responsibilities of the Institution

Madinatul Uloom Madrasa & Orphanage commits to:

• Use sponsorship funds solely for the welfare of the children.
• Maintain accurate financial and beneficiary records.
• Ensure equal and non-discriminatory treatment of all students.
• Provide safe living conditions and quality education.
• Report transparently on programme activities to sponsors and committees.

7. Communication with Sponsors

The institution will maintain regular and respectful communication with sponsors through:

• Progress updates (where feasible).
• Institutional newsletters or bulletins.
• Programme reports and impact summaries.
• Special events or announcements relating to the orphan care programme.

8. Student Privacy and Protection

The institution will protect the dignity and privacy of orphan children in all sponsorship-related activities.

• Personal information will not be publicly shared without appropriate consent and safeguards.
• Photographs and stories may be used responsibly only for awareness or fundraising purposes, avoiding any form of exploitation or humiliation.

9. Sponsorship Duration

Sponsorship may continue under one of the following arrangements:

• For a defined period agreed by the sponsor.
• Until the student completes their madrasa education or leaves the programme.
• Until the sponsor chooses to discontinue support.

Sponsors are requested to notify the administration in advance if they plan to discontinue sponsorship, so that alternative arrangements can be considered.

10. Financial Transparency

All sponsorship funds will be:

• Properly recorded in the institution’s financial system.
• Monitored by the administration and relevant committees.
• Included in institutional financial reporting and, where applicable, audits.

This ensures trust, accountability, and proper stewardship of charitable contributions in line with Islamic principles of Amanah (trust).

11. Policy Review

This Orphan Sponsorship Policy will be reviewed periodically by the Executive Committee and Permanent Committee to ensure effectiveness, transparency, and compliance with organizational objectives, Bangladesh nonprofit regulations, and international charity standards.

Islamic Principle of Caring for Orphans

Supporting orphans is a highly rewarded act in Islam. The Prophet Muhammad ﷺ said:

“The one who cares for an orphan and myself will be together in Paradise like this.”

— (Sahih Bukhari)

Through this sponsorship programme, donors and the institution can participate in this noble Sunnah by supporting the education, care, and future of orphan children.